This Privacy Policy explains how Exo-Harvest SRL (“we”, “us” or “Exo-Harvest”) collects personal information through our website and how we use and disclose that information. We will only process your personal data as described in this Policy and in accordance with the relevant data protection legislation, including the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation or “GDPR”).

By providing personal information to us, you acknowledge that you have read and understand this Privacy Policy.

1. What information do we collect and how do we use it?

Depending on your relationship with us, we might process your personal information based on the purposes and legal grounds described hereunder:

A. Website visitors

Purposes

Categories of data processed

Legal grounds

Process your requests submitted through our contact form

Name, email address

We process your personal data based on our legitimate interest to respond to your request

Subscribe to our newsletter

Name, email address

Your consent to receive the newsletter expressed by submitting the subscription form

Website analytics, functioning of the website

Please visit our cookie policy for more information

B. Job applicants

Purposes

Categories of data processed

Legal grounds

Recruitment

Personal data contained in your Curriculum vitae and in your cover letter (name, address, education, professional experience…)

The processing of your data is necessary to consider your application and follow up on the recruitment process

C. Business Contacts

Purposes

Categories Of data processed

Legal Grounds

Process your business development requests submitted through our contact form

Name, email address, information relating to your request

We process your personal data based on our legitimate interest to respond to your request

D. Investors       

Purposes

Categories of data processed

Legal grounds

Process your requests submitted through our contact form

Name, email address, information relating to your request

We process your personal data based on our legitimate interest to respond to your request

E. Participants to an event organised by Exo-Harvest        

Purposes

Categories of data processed

Legal grounds

Register your participation to an event and inform you about this event

Personal data necessary for your registration and attendance to the event

It is our legitimate interest to process your personal data for the organisation of the event.

F. Other purposes

Exo-Harvest commits to solely process your personal data for the purposes mentioned above and to manage the contractual relationship to which you are a party, to detect and protect you and Exo-Harvest against fraud, mistakes and/or criminal behaviours.

2. With whom do we share your personal data?

We are only sharing your personal data with trusted third partes when it is necessary or with Exo-Harvest’s affiliates.

We may share your data with trusted third parties solely for the purposes mentioned above:

1. Google Analytics (data may be stored outside the EU — subject to Google’s data protection terms) ;
2. GoDaddy (hosting provider) ;
3. Services providers (e.g. service providers in charge of technical maintenance of the website, service providers in charge of the organisation of the events…) ;
4. Exo-Harvest’s affiliates.

We do not sell or rent your personal data to any third party. Exo-Harvest has taken every legal and technical precaution to avoid unauthorized access to and use of the data. In the event of a data breach, Exo-Harvest will immediately take every possible measure to limit the damage to a minimum.

3. How long do we store your personal data?

Your data is stored for as long as necessary to achieve the purposes set out in article 1.

They will be erased from our database as soon as they are no longer necessary for the ends pursued or if you validly exercise your right to erasure.  

The following criteria are used to determine whether your data is no longer necessary for the ends pursued:  

• Time elapsed since your last interaction with us; 

• End of the contractual relationship with you; 

• Sensitivity of the personal data; 

• Security reasons; 

• Any actual or potential litigation or dispute (e.g. do we need this information to establish or defend legal claims ?), in which case we will keep your information until the end of such dispute; 

• Regulatory or legal obligation to retain the personal data, in which case we will keep your information as long as required by that obligation. 

4. Your rights

A. Guarantee of a legitimate and secure process of your personal data 

Your personal data are always processed for the legitimate purposes explained in article 1. They are collected and processed in an appropriate, relevant and non-excessive manner, and are not kept longer than necessary to achieve the intended purposes. 

B. Right to access

If you can prove your identity, you have the right to obtain information about the processing of your data. This is because Exo-Harvest wants you to be aware of the personal data that is held by it and verify whether your personal data is processed in accordance with the privacy regulations and the other applicable regulations. 

C. Right to rectification of your personal data 

Inaccurate or incomplete personal data may be corrected. You can request Exo-Harvest in writing to rectify inaccurate or incomplete personal data. 

D. Right to erasure (or “right to be forgotten”) 

You also have the right to obtain the erasure of your personal data under the following assumptions: 

-  Your personal data are no longer necessary for the intended purposes;

-  You withdraw your consent to the processing and there is no other legal ground for processing;

-  You have validly exercised your right of opposition;

-  Your data has been illegally processed;

-  Your data must be deleted to comply with a legal obligation.

E. Right to limitation of processing 

In certain cases, you have the right to request the limitation of the processing of your personal data. When the processing is restricted, your personal data can still be stored, but can no longer be used.

F. Right to object 

You have the right to object at any time to the processing of your personal data for direct marketing purposes. Exo-Harvest will stop processing your personal data unless it can demonstrate that there are compelling legitimate reasons for the processing which prevail over your right to object. 

G.   Right to data portability 

You have the right to obtain any personal data which you have provided us in a structured, commonly used and machine readable format. At your request, this data may be transferred to another provider unless it is technically impossible. 

H. Right to withdraw your consent 

You may withdraw your consent to the processing of your personal data at any time, for example for direct marketing purposes. 

To exercise your rights, please contact: info@exo-harvest.com.

You have the right to lodge a complaint with a supervisory authority (e.g. Autorité de protection des données in Belgium).

5. Data Transfers Outside the EU

We aim to store and process your data within the European Union. However, some third-party providers such as Google may store data on servers outside the EU. In such cases, we ensure appropriate safeguards (e.g. Standard Contractual Clauses) are in place. You have the right to obtain a copy of these contracts by sending us an e-mail to info@exo-harvest.com.

6. Use of Cookies

We use cookies to analyze website traffic and improve functionality. For details, refer to our Cookie Policy.

Last updated 24/04/2025

Exo-Harvest SRL

info@exo-harvest.com

Avenue Jean Mermoz 32, 6041 Charleroi

VAT : 0803.425.264

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